on the food side of things, might i suggest the local RFS brigades (i know buckety is only just down the road) these guys need community support for things like station maintenance etc. Im sure you would find them quite willing to help out for a small donation
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My preference would be for the January long weekend or this time next year.
The significant others birthday is in October and i would be drawn quartered shot hung and jumped on if i went star gazing instead.
also i would be interested in assisting in the orgainising committee as my uni would be over.