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I do HDD recoveries so I'm slack re individual machines. However I do use Cobian backup and a good NAS.
Cobian is free and can schedule backups (full/incremental) of files and folders and store in zip files. Zip has the benefit of compression but you are not tied to a single piece of software if you want to restore a file. you can just unzip it any time.
With a NAS get one with at least four bays and when setting up let is use at least one drive as a buffer so if any drive fails you dont lose data. Also use NAS rated drives, if you just buy the cheapest drives you can then you WILL kill the drives in time. Its costly to start with but you notice the benefits fast and you can add drives over time as you can afford them (start with two for initial setup). I work off my NAS from my computers mostly so I know the data is safe. External drives will just fail too
A few things I mirror online with Evernote for easy access on phone. But at all costs I AVOID cloud services, why pay and trust someone else to protect my data That I can do faster and easier myself? Likewise specialty software. You are locking your data away in a single point of failure. You can not guarentee that the cloud service or software will even exist when it comes time to needing to recover a file.
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